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TIL sorting receipts into one binder by job number got me paid 3 weeks faster on a Denver remodel
I used to stuff every receipt from a job into my truck console until the client asked for a final bill, then I would spend two nights digging through it. On a kitchen remodel off Federal Blvd in Denver back in March, the homeowner wanted a line by line breakdown before she cut the last check. I grabbed a cheap 3 ring binder and a pack of those clear sleeves, one sleeve per job number, and just started dropping receipts in as I got them. It took maybe 2 minutes at the end of each day, and when I handed her the binder she wrote the final check the same afternoon, 3 weeks quicker than my usual close out. My bookkeeper says it is the first month my numbers actually matched the bank statement on the first try. Now I keep one binder per active job and I am never going back. Any of you run something like this, and do you keep the receipts or just scan and pitch the paper?
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lewis.drew18d ago
Kept the paper for years but the problem was always the same, the paper pile grows and the binder stops being the answer once you have 6 jobs open at once. What made the difference for you, the two minutes a day or the fact that the client could flip through and see it herself? I ask because I have tried the binder thing twice and it fell apart both times, not from the sorting but from forgetting to do it on the days I was slammed. Curious what happened on job two, when the first binder was still sitting on your dash and a new one started filling up. If the system only works when you are not busy, that is a real problem in this trade.
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